Apply Now - Application Procedure

Application Procedure

On-line Application

Thank you for your interest in the New Westminster School District International Education Program. If you are ready to begin, please visit the on-line application portal.

Long-term Fee Schedule for the 2022-2023 School Year


Included below is the process that your application to our program will follow:

Submit Your Application On-Line


Letter of Offer: If your application is accepted, we will send you a Letter of Offer. The Letter of Offer will state the program you have been accepted into, the fees payable to the school, and instructions for payment. If you are not accepted, we will send you a Letter of Refusal.


Submit Payment: To confirm your place in the program, please pay the fee totals stated on your Letter of Offer. The convenience of Flywire payment services are offered through the application portals. Flywire provides competitive rates on bank fees and exchange rates while allowing you to track your payments from start to finish. Please kindly note that application fees must be submitted before your application will be reviewed.


Official Letter of Acceptance: When we receive your fees in full, we will send you an Official Letter of Acceptance.


Authorization to Study in Canada: If you are studying in Canada more than six months you will require a Study Permit. With the Official Letter of Acceptance, you can apply for a Study Permit at the Canadian Embassy or consulate nearest you. Students from visa exempt countries studying less than six months do not require a study permit but will require an eTA (Electronic Travel authorization). Students with a Study Permit will already have the eTA linked to their permit. Please consult with your agent or with the nearest Canadian consulate or embassy for the entry requirements to Canada for your country. Study in Canada as an International Student


Prepare to Come to New Westminster: When you have received your Study Permit (if required) and have completed the eTA it is time to prepare for life and school in New Westminster. We suggest that you view our Pre-Arrival Information to assist in your preparation.


Arrival and Orientation When you arrive in Canada and after you have completed Customs and Immigration you will be met by your host family at the airport. In the next few days you will begin our one-week Welcome and Orientation before regular school begins. All new high school students are required to attend orientation.


Required Documents for Application

Please prepare the documents listed below. Documents with an * may require time to consult with outside sources (schools, physicians and so on) before being able to complete the application.  The online application system will not allow you to complete your session if these documents are not included. All Documents must be in PDF or JPEG format and no more than 5MB in size.

  1. International Student Agreement

The parent(s) listed on the application are required to sign the agreement. Please download the International Student Agreement, sign and date it in ink.

Please scan and upload as a single document.

  1. Record of Grades*

We require the previous two years of academic records for the applicant, translated into English. For example, if a student is currently in Grade 9 please include the academic records for Grades 7 and 8.  Graduating students must submit original or certified true copies of courses for credit prior to starting school.  For the application process at this time, a photocopy is sufficient.

Please scan and upload as a single document.

  1. Passport Picture Page

If the applicant possesses a passport, please scan and upload the photo page.

Please scan and upload as a single document.

  1. Academic Reference Form*

Please request a teacher, school counselor, or Headmaster/Principal to complete and stamp the academic reference for the applicant. If a letter of reference is attached it should be on school letterhead.

Please scan and upload as a single document.

  1. Medical Reference Form*

Please request a physician to complete and stamp the medical information form for the applicant.  The medical form should include all medical conditions minor or major.

Please scan and upload as a single document.

  1. Immunization records*

Please complete the Immunization section by using the drop down menu and adding the dates when each vaccination was received.  A chart of vaccinations and their dates can also be uploaded. Please ensure that all records are translated into English.

Please scan and upload as a single document.


Additional Required Documents

  1. Custodianship Declaration Form – Custodian for Minor studying in Canada*

If the applicant will not be part of our homestay program, a custodian must be assigned. The custodian must be a Canadian citizen or Permanent Resident, over 25 years old, and must live full time in the Vancouver area.

Please scan and upload as a single document.

A copy of the completed and notarized custodial forms (pages 1&2) can be sent to our office at after acceptance and before beginning the program. It is not required at the time of application.

  1. Course Selection Form

If the applicant is applying to high school admission, please complete the course selection form. This form will be used by our school counselors for class scheduling.

Please scan and upload as a single document.


Additional Documents (suggested, but not required).

Please scan and upload as single documents.

  1. Student’s letter of intent. This letter is written by the student explaining their desire to come to Canada and study in the New Westminster School District. It should outline their past studies, their interests and hobbies, and their future goals.
  2. Photo albums. Some students compile a photo album for the homestay placement process.
  3. Other documents. If you have other documents such as language test scores, please submit.


Please if you have any problems or questions regarding your application.

Highlights at New Westminster School District 40

Return t o School Plan

The New Westminster School District has been preparing for students to safely return to school from next Monday, January 10th.  Please see the message from Superintendent Hachlaf explaining the measures taken for students to return to school.  Please click "more" to be able to click on the message. more

Extension of Winter Break

The return of in-person learning will be delayed until January 10th to allow for enhanced safety measures.  Please see the message from Superintendent Hachlaf for complete details. Please click "more" to be able to acces the link. more

Winter Vacation Office Hours

The International Education Office will be open 9:00 to 2:00 Monday, December 20th to Thursday, December 23rd. The office will be closed from Friday, December 24th and reopen with the return to school on Tuesday, January 4th.  for student emergencies only please call 604.356.4980 or What's App at 604.802.7001. For all other inquiries please contact the international office at 604.517.6285 or email to We wish everyone a very safe and happy holiday season and all the best for 2022. more

Online Application Status


Our online application is currently unavailable. You may apply using the PDF paper application form.

Please contact if you have any questions.